Small Condo Association
Department
Condo association board members have every reason to be frustrated about the seemingly endless amount of planning, and due diligence asked of them. What initially seemed like a terrific way to give back often turns into a full-time headache. That's why so many leadership teams delegate the following to professionals.
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Provide executive-level planning and consultation for board members.
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Execute a management plan and policies after board approval.
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Maintain detailed records of board meetings, activities and transactions.
Services
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Operations Management
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Financial Management
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Project Management
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Conflict Management
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Communication Management
Manager's Duties & Responsibilities
Administrative
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Provide a permanent contact person for communications.
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Assume and administer current sub-contractor contracts.
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Set up and maintain a current owner data base.
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Attend periodic Board Meetings as set by Board.
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Enforce association Covenants, Conditions and Restriction.
Accounting
Property Maintenance
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Maintain a separate checking account in the name of the Association.
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Collect and deposit all fees, dues and assessments dictated by the Board.​
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Send notices as required to owners who have failed to pay dues.
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Disburse funds in payment of bills incurred in the normal day-to-day operations.
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Maintain accurate records of all monies received and disbursed .
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Render monthly financial reports to the Association.
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Prepare an annual operating budget and submit the to the Board for approval.
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Mail or deliver to each property owner the annual operating budget.
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Arrange to have an accountant complete and submit a tax return for the Association along with 1099 for vendors.
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Arrange for necessary repairs/supplies needed to maintain Association.
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Secure bids for repairs/improvements when requested by the Board.
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Ensure that vendors are licensed and insured in the State of Massachusetts.